At work I was asked yesterday if I could give the users a button to set reminders for meetings/actions directly from a document in one of our Notes applications. So I created a simple solution where I added two action buttons and a field to the form from which the calendar entry (reminder) would be created.
I wanted to share this code. It is nothing complicated, and the main functionality consists of some code Palmi Lord posted in LDD last year.
The new field on the form is called 'CalendarUNID' and will contain the Universal ID of the calendar entry. If the field is blank, I will display the 'Add to Calendar' button, if it contains a value I will display the button 'Update Calendar Entry' instead. This field is also used by the update function to get to the original calendar entry. Note that the reminder is created in the current user's calendar, and can only be successfully updated by the same user.
The date field used is named 'InspedtionDate', and I set the time to 8am. In the reminder I am also putting the address of the insured (the application is used by an insurance company) in the location field, and the insured/account name and policy number in the subject field.
'Add to Calendar' button
Hide-when formula:
CalendarUNID!="" | InspectionDate=""
Lotusscript Code:
Sub Click(Source As Button) Dim ws As New NotesUIWorkspace Dim uidoc As NotesUIDocument Dim calentry As NotesDocument Dim appdate As NotesDateTime Dim location As String Dim subject As String Dim calunid As String Set uidoc = ws.CurrentDocument Set appdate = New NotesDateTime(uidoc.FieldGetText("InspectionDate") _ & " 08:00:00 AM") ' Get physical location of insured location = uidoc.FieldGetText("LocAddress") & ", " location = location & uidoc.FieldGetText("LocCity") & ", " location = location & uidoc.FieldGetText("LocState") & " " _ & uidoc.FieldGetText("LocZIP") ' Build subject line for reminder subject = "Inspection Due (" subject = subject & uidoc.FieldGetText("AccountName") & " - " subject = subject & uidoc.FieldGetText("PolicyNumber") & ")" calunid = createReminder( appdate, location, subject) Call uidoc.FieldSetText("CalendarUNID", calunid) Call uidoc.Save() Call uidoc.RefreshEnd SubFunction createReminder( dateTime As notesDateTime, _ location As String, subjectStr As String ) As String Dim sess As New NotesSession Dim userMailDb As New NotesDatabase( "", "" ) Call userMailDb.OpenMail Dim reminderDoc As New NotesDocument( userMailDb ) Dim DTItem As NotesItem With reminderDoc .Form = "Appointment" .ReplaceItemValue "$Alarm", 1 .ReplaceItemValue "$AlarmDescription", subjectStr .ReplaceItemValue "$AlarmMemoOptions", "" .ReplaceItemValue "$AlarmOffset", 0 .ReplaceItemValue "$AlarmUnit", "M" .Subject = subjectStr .Alarms = "1" .CalendarDateTime = dateTime.lsLocalTime .StartDate = dateTime.lsLocaltime .StartTime = dateTime.lsLocaltime .StartDateTime = dateTime.lsLocaltime .EndDate = dateTime.lsLocaltime .EndTime = dateTime.lsLocaltime .EndDateTime = dateTime.lsLocaltime .AppointmentType = "4" .Location = location .Category = "Service Plan Activity" .Save True, False .ComputeWithForm True, False .Save True, False .PutInFolder( "$Alarms" ) End With createReminder = reminderDoc.UniversalIDEnd Function'Update Calendar Entry' button:
Hide-when formula: CalendarUNID=""
Lotusscript Code:
Sub Click(Source As Button) Dim ws As New NotesUIWorkspace Dim uidoc As NotesUIDocument Dim session As New NotesSession Dim calentry As NotesDocument Dim appdate As NotesDateTime Dim location As String Dim subject As String Dim calunid As String Set uidoc = ws.CurrentDocument Set appdate = New NotesDateTime(uidoc.FieldGetText("InspectionDate") _ & " 08:00:00 AM") ' Get physical location of insured location = uidoc.FieldGetText("LocAddress") & ", " location = location & uidoc.FieldGetText("LocCity") & ", " location = location & uidoc.FieldGetText("LocState") & " " _ & uidoc.FieldGetText("LocZIP") ' Build subject line for reminder subject = "Inspection Due (" subject = subject & uidoc.FieldGetText("AccountName") & " - " subject = subject & uidoc.FieldGetText("PolicyNumber") & ")" calunid = uidoc.FieldGetText("CalendarUNID") Call updateReminder(calunid, appdate, location, subject) Call uidoc.Save() Call uidoc.RefreshEnd SubSub updateReminder(unid As String, dateTime As notesDateTime, _ location As String, subjectStr As String ) Dim sess As New NotesSession Dim userMailDb As New NotesDatabase( "", "" ) Call userMailDb.OpenMail Dim reminderDoc As NotesDocument Dim DTItem As NotesItem Set reminderDoc = userMailDB.GetDocumentByUNID(unid) If reminderDoc Is Nothing Then Msgbox "Failed to locate calendar entry." Exit Sub End If With reminderDoc .ReplaceItemValue "$AlarmDescription", subjectStr &n
bsp;.Subject = subjectStr .CalendarDateTime = dateTime.lsLocalTime .StartDate = dateTime.lsLocaltime .StartTime = dateTime.lsLocaltime .StartDateTime = dateTime.lsLocaltime .EndDate = dateTime.lsLocaltime .EndTime = dateTime.lsLocaltime .EndDateTime = dateTime.lsLocaltime .Location = location .Save True, False .ComputeWithForm True, False .Save True, False End WithEnd Sub